PROPOSAL 1
ARTICLE I NAME
This organization, hereinafter referred to as the “Conference”, shall be known as the AFM Southern
Conference of Locals. It shall be an official conference of the American Federation of Musicians of the United States and Canada, hereinafter referred to as the “Federation”.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 2
ARTICLE IV DUES AND FEES
Section 2. Each delegate, guest, AFM officer, AFM staff member,
or observer shall pay a registration fee of $100.00 at each Annual
Conference with these fees to be turned over to the host
Local for non-convention year meetings. In addition, the
Secretary-Treasurer may transfer to the host Local an amount up to
$1500.00 to pay for Conference expenses in non convention years.
ARTICLE VII MEETINGS
NEW SECTION The host Local shall be responsible for providing live music at the reception of the Annual Meeting in non-Convention years. All other costs of the annual meeting shall be borne by the Conference.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 3
ARTICLE IV DUES AND FEES
NEW SECTION: Dues shall be payable by April 30 of each year.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 4
ARTICLE V DELEGATES
Each affiliated Local shall be entitled to the greater of two
delegates or have the same number of delegates
to the Conference as it is entitled to have at the
Federation Convention. In addition, each Local may send any number of
observers. The latter may be allowed to speak at the discretion of
the Chair, but shall not be allowed to vote or otherwise act in an
official capacity.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 5
ARTICLE VIII OFFICERS
Section 1. The officers of the Conference shall be a President, a
Vice President, and a
Secretary/Treasurer, and two Directors, all of whom shall constitute an Executive Board.
NEW SECTION. The Executive Board shall meet at least quarterly.
NEW SECTION. The Executive Board shall be authorized to conduct the business of the Conference between Annual Meetings of the Conference.
NEW SECTION. The Executive Board shall conduct a quarterly review of the financial records of the Conference.
The Bylaw Committee reports favorably on this proposal.
Should this proposal be adopted, nominations and elections for two Directors, for a one-year term, will immediately follow.
PROPOSAL 6
ARTICLE VIII OFFICERS
Section 3. The Vice President shall:
(4) automatically become
the next President at the conclusion of his/her term of office and
shall serve a two-year
term as President.
This deletion shall
take effect at the beginning of the term of office commencing in
2025.
ARTICLE IX ELECTIONS AND VACANCIES
Section 1. The President,
Vice President,
and
Secretary/Treasurer,
and two Directors
shall be nominated and elected for a two
three year
term. Three year terms
shall commence with the 2025 election for the Vice President,
Secretary/Treasurer, and one Director, and with the 2027 election for
President and one Director.
at each Annual
Meeting of the Conference taking place in odd-numbered years.
The
Secretary/Treasurer shall send notice
of nominations and elections to delegates at least thirty days before
election day. Newly
elected officers shall be installed upon taking the Obligation of
Office as the final item of business prior to adjournment of that
meeting. All officers shall hold office for the term to which they
have been elected or until their successors are duly elected and
installed.
Section 2. A vacancy in the office of the President shall be filled until the next election by the Vice
President. A vacancy in the office of Vice President or Director shall be filled until the next election by an appointee of the President. A vacancy in the office of Secretary/Treasurer shall be filled by an
appointee of the President until the next meeting of the Conference, at which time the Conference
shall confirm the appointee or elect a new Secretary/Treasurer to complete the expired term.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 7
ARTICLE VIII OFFICERS
Section 4. The Secretary/Treasurer shall:
(4) attest
all bills or orders; collect all dues, fees and
other moneys owed to the Conference and
disburse all moneys as authorized by the Conference;
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 8
ARTICLE IX ELECTIONS AND VACANCIES
NEW SECTION A candidate who is unopposed for any office shall be declared elected by acclamation.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 9
ARTICLE X COMMITTEES
Section 1. An Agenda Committee of not less than three members
chaired by the Vice President
shall meet prior to the opening session of each Annual Meeting to propose an agenda for that
meeting. The proposed agenda shall be presented to the Conference for approval or amendment at
the beginning of the opening session.
Section 2. In addition to the Agenda Committee, the President shall
appoint an Appreciations
Committee, a
Credentials Committee, a Resolutions Committee, and
a Diversity Committee of not
less than three members each, and a
By‐Laws Committee, a Finance an Audit
Committee, and a TEMPO Committee an Election
Committee of not less than 5 members each. The Finance
Audit Committee shall audit the books and financial records of
the Secretary/Treasurer and report its findings to the Annual
Meeting. The President may also appoint an Appreciations
Committee, a Resolutions Committee, an Election Committee, and other
Committees, as necessary.
Section 3. Resolutions to be considered by either the Resolutions Committee or the By-Laws
Committee must be submitted to the Secretary/Treasurer no later than April 1st. The
Secretary/Treasurer shall then mail, within 30 days, a copy of the resolution(s) to each member
Local.
NEW SECTION In the event of an emergency, a Resolution may be introduced to the Conference by a vote of two-thirds of the Delegates present.
The Bylaw Committee reports favorably on this proposal.
PROPOSAL 10
ARTICLE VII Meetings
NEW SECTION Special Meetings and meetings of the Executive Board and Committees may be held in person, or via remote electronic technology, or a hybrid of both, at the discretion of the Executive Board, provided that:
(a) The technology utilized permits simultaneous aural communication among all the participants,
(b) All delegates have reasonable access to the technology utilized,
(c) The Executive Board first adopts special rules for the conduct of the electronic meeting, including:
1. How participants are recognized and obtain the floor,
2. How motions are handled,
3. Rules for debating pending motions,
4. Rules for discussing subjects,
5. How voting will be conducted.
(d) If it is necessary to hold a secret ballot vote during a hybrid or virtual meeting, voting shall be done by an electronic balloting method (e.g. online, telephone) of the delegates present at the meeting (physically and virtually), using an independent organization to conduct the voting. In all cases, the method of voting must:
1. ensure that the delegate casting the vote is eligible to do so,
2. ensure that the delegate casting the vote cannot be identified with the vote cast, and
3. afford sufficient safeguards to protect the integrity and security of the voting system. Further, in the case of electronic balloting, an appropriate accommodation must be made for a voter who lacks the technology or equipment necessary to cast his or her vote
The Bylaw Committee reports favorably.
PROPOSAL 11
NEW ARTICLE XI MISCELLANEOUS
The fiscal year for the Conference shall be June 1 to May 31.
These By-Laws are subject and subordinate to the By-Laws and amendments thereto of the American Federation of Musicians of the United States and Canada, and wherever conflict or discrepancy appears between the By-Laws of this Local and the By-Laws and amendments thereto of the AFM, the latter shall prevail.
The Bylaw Committee reports favorably on this proposal.